Houston Endowment Inc.
Last Updated: May 2020
PERSONAL DATA PROCESSED
We process information you provide us when you submit an inquiry through our Website. When you visit our Website, you can opt in to our mailing list by submitting your contact information through our online contact form. You will be asked to provide information such as your name, title, email address and the name and address of your organization. You may also submit an inquiry by email. We refer to this entire data as “Contact Information”. We collect and process the contact information of your organization’s representative when you submit an application for a grant. When a representative of an organization submits an application for a grant from Houston Endowment, we will collect the representative’s contact information such as name, email address, title, street address, and phone number. We refer to this entire data as “Application Information”. You do not have a legal obligation to provide us with your Contact Information or Application Information; however, if you choose to not share this information with us we may not be able to respond to your inquiry, add you to our mailing list or process your organization’s grant application. We also collect analytics information about your use of the Website. When you visit the Website, we record and collect certain information about your interaction with the Website, including the IP address from which you access the Website, time and date of access, type of browser used, language used, links clicked, and actions taken while using the Website (“Analytics Information”).
HOW WE PROCESS PERSONAL DATA
To respond to and handle your inquiry. We process your Contact Information to contact you about your inquiry and handle your inquiry. To send you administrative communications. We process your Application Information to send you communications and administrative emails regarding your application and to provide you with further information and updates about our grant programs. To send you information about our services If you opt to join our mailing list, we will process your information to send you updates and information about our organization and its activities. You may opt-out of receiving such communications from us by clicking on the “unsubscribe” link attached to every email. We use Analytics Information to improve and enhance the Website, our services and our email communications. We also use it for business administration purposes. We use Analytics Information to improve the Website and enrich the content on the Website, our email communications and the products services we offer to customers. We also use the Analytics Information to adapt the Website, its content, and services and our email communications, to users’ preferences. Finally, we will use the Analytics Information to understand the market in which we operate and for managerial reporting and business planning.
WHO WE SHARE YOUR DATA WITH
We will not share your information with third parties, except in the events listed below or when you provide us your explicit and informed consent. We will process information with our service providers helping us to operate our business. We will process personal information with the assistance of our service providers who assist us with the internal operations of the Website and our business. These companies are authorized to use your personal information in this context only as necessary to provide these services to us and not for their own promotional purposes. We will share information with authorities and other third parties, if you abuse your right to use the Website, or violate any applicable law. If you abused your rights to use the Website, or if you violated any applicable law, we will share information with authorities and with third parties (such as legal counsel), for the purpose of handling the violation or breach. We will share your information if we are legally required to do so. We will share information if we are required to do so by a judicial, governmental or regulatory agency. We will share your information with third-parties in any event of change in our corporate structure. If the operation of our Website or business is organized within a different framework, or through another legal structure or entity (such as due to a merger or acquisition), we will share information only as required to enable the structural change in the operation of the business.
SECURITY AND DATA RETENTION
We will maintain your information for as long as we need it for business purposes, and thereafter as needed for record-keeping purposes. We will maintain your information for the duration needed to support our ordinary business activities. Thereafter, we will still retain it as necessary to comply with our legal obligations, resolve disputes, establish and defend legal claims and enforce our agreements. We implement measures to secure your information. We implement certain measures to reduce the risks of damage, loss of information and unauthorized access or use of information. However, these measures do not provide absolute information security. Therefore, although efforts are made to secure personal information, it is not guaranteed, and you cannot expect that the Website will be immune from information security risks.
CHANGES TO THIS PRIVACY NOTICE